Vaccines for children- Inventory management and Checklist

           Vaccines for children- Inventory management and  Checklist

Inventory Management

1) Proper inventory management means knowing the following quantities:

• Vaccines and diluents that have been received.
• Vaccines and diluents that have been administered, wasted, expired, or spoiled.
• Vaccines and diluents: the quantities that are currently in stock and are available for administration.
• Vaccine and diluent vials that should be used first.
• Vaccines and diluents that need to be ordered on the basis of upcoming program demand.

2) Vaccine Ordering

Order and stock enough vaccine. Do not over-order or stockpile vaccines.

3)For each vaccine and diluent, it is suggested that the following information be recorded:

• Batch no.
• Quantity of each vaccine and diluent.
• Expiration date

Standard Operating Procedures

Write  standard operating procedures (SOP), covering every aspect of vaccine : receiving, storage and  administration.

Routine Vaccine Storage and Handling Protocols

 

Checklist :- Are you doing them all?

1.     All staff receive ongoing training – training record

2.     All new staff are trained  in proper storage and handling practices.

3.     A vaccine inventory log is maintained that documents:

a.     Vaccine name and number of doses received

b.    Date the vaccine was received

c.      Arrival condition of vaccine

d.    Vaccine Batch number

e.     Vaccine expiration date

f.       Number of vials/ampoules used

g.     Number of vials/ampoules remaining

    4.Temperature monitored twice daily

    5.Person designated for supervision

    6.Person designated for maintenance of Cold chain equipment –ILR and Deep Freezer

   7.Storage in ILR –  as per guidelines

   8.Temperature in ILR maintained between 2-8^o C

   9.AMC for ILR and calibration of thermometer

  10. Do Not Unplug sign  put up next to the ILR's electrical outlet.

   11.Check that the door is properly closed and sealed.

    12.Protocol for  vaccine storage and handling.

    Do:

A.    Place vaccine in breathable plastic mesh baskets and clearly label baskets by type of vaccine

B.    Keep baskets 5 to 8 cm from walls and other baskets

C.    Keep vaccine in their original boxes until you are ready to use them

D.    Keep vaccines with shorter expiration dates to the front of the shelf/basket

E.     Keep temperature between 2 and 8 degrees C (aim for 5 degrees C)

F.     Check and log temperature twice a day

Do Not:

G.   Store food or drink in refrigerator – only vaccine in vaccine storage unit

H.   Place vaccine in solid plastic trays or containers

I.       Store vials out of their original individual packaging

J.       Open door more than necessary